Job Information

Ryder System Administrative Assistant I in Waterloo, Iowa

Current Employees:

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SUMMARY

The Administrative Assistant II will handle a variety of tasks including administrative support to department staff. Support Ryder's Human Resources Department with a variety of tasks, projects, corporate events, employee's activities and day to day routine assignments. Collaborates in the execution and organization of events and activities.

Process the hourly payroll ensuring hours are accurately recorded and reported

Coordinate/execute new hire on-boarding/post-boarding processes for employees including but not limited to: handbook & policy updates, update organizational charts, maintenance of files.

  • Support the HR & Operations team in special projects and/or assignments

  • Strong verbal and written communication skills

  • Performs work independently with minimal supervision

  • Ability to build strong customer relationships

  • Capable of multi-tasking, highly organized, with excellent time management skills

  • Ability to maintain confidential information

  • Strict adherence to confidentiality with high ethical standards

  • Flexibility to operate and self-driven to excel in a fast-paced environment

  • Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)

  • Detail oriented with excellent follow-up practices

ESSENTIAL FUNCTIONS

Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's calendar

Resolves routine issues in absence of manager. Coordinates special projects and analysis for manager.

Maintains budget and/or expense reports. Makes recommendations on and prepares budget and manager expense reports

Develops reports and presentations

Compiles, researches and tabulates data and may perform some analysis

Acts as interface with internal or external customers

Sorts, open and distributes mail.

Makes travel arrangements

Types, designs correspondence, memos, tables or graphs

Maintains files for the department

ADDITIONAL RESPONSIBILITIES

May periodically assist in training and checking the work of lower level employees

Performs other duties as assigned.

EDUCATION

H.S. diploma/GED

Bachelor's degree Related field preferred.

EXPERIENCE

Five (5) years or more experience 3-5 years advanced administrative positions

SKILLS

Performs work independently with minimal supervision. Work can generally be completed without established procedures. Must have demonstrated ability to perform assigned tasks under own initiative

Applies advanced skills in area of specialization

Ability to maintain confidential information.

Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors).

Ability to work independently and as a member of a team.

Capable of multi-tasking, highly organized, with excellent time management skills.

Flexibility to operate and self-driven to excel in a fast-paced environment.

Excellent organizational skills. Ability to prioritize

Strong verbal and written communication skills. Must have good writing composition skills

KNOWLEDGE

Requires strong knowledge or specialized training and a comprehensive understanding of general aspects of the functional area. Must be able to apply knowledge and skills to varied situations; advanced level.

PC skills to include MS Office (Word, Excel) ; advanced level.

Prior knowledge of company procedures and policies; advanced level; preferred.

LICENSES

TRAVEL

None

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Job Category: Administrative Services

Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Job Seekers can review the Job Applicant Privacy Policy by clicking HERE. (https://ryder.com/job-applicant-privacy-policy)

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