Ryder System Vehicle Admin Coordinator I in Miami, Florida
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Ryder will be implementing a new multi-state trades program where used vehicle sales are applied to new vehicle purchases. The Vehicle Admin Coordinator I will need to make decisions on handling the MSO, whether or not to accept an invoice, who to send the documents to, and resolve minor issues.
Open mail for approximately 50 Certificates of Origin on a daily basis
Ensure that all Vehicle Certificates of Origin have an accurate unit number and Vehicle Identification Number
Enter each unit number into the Multi-State Trades (MST) system and create an invoice to record the sale of the vehicle from Network Vehicle Central to Ryder Truck Rental, LT.
Sign the Certificates of Origin over to Ryder Truck Rental, LT and notarize documents when applicable
Ensure all Certificates of Origin were entered into the Multi-State Trades (MST) system and sort documents by Licensing Administrator
Prepare overnight packages to send the certificate and invoice to the appropriate Licensing Administrator
Work with the Licensing Administrators and Manufacturers to research and resolve issues with receipt of the Certificates of Origin or Invoice
Scan documents into an imaging center and maintain files
Update Licensing Administrator’s location directory
Provide documents for Audit as Necessary
- Performs other duties as assigned.
Skills and Abilities
Strong verbal and written communication skills
Ability to handle high volume data entry
Highly thorough and dependable. Candidate must be extremely reliable as this function has tasks that must be completed daily
Able to make decisions on handling the MSO: whether or not to accept an invoice, who to send the documents to and resolve minor issues
Ability to create and maintain professional relationships within all levels of the organization (peers, work groups, customers, supervisors)
Ability to work independently and as a member of a team
Flexibility to operate and self-driven to excel in a fast-paced environment
Capable of multi-tasking, highly organized, with excellent time management skills
Detail oriented with excellent follow-up practices
H.S. diploma/GED required
Five (5) years or more experience in an office/business environment required
Five (5) years or more Ryder experience preferred
DOT Regulated: No
Job Category: Accounting
Ryder is proud to be an Equal Opportunity Employer and Drug Free workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
Requisition ID: R27604
Job Type: Full time
Ryder operates behind the scenes, managing critical fleet, transportation and supply chain functions for over 50,000 customers, many of which make the products that consumers use every day. When you choose Ryder, you get access to industry-leading technology, one of North America’s largest fleet of trucks, an expansive infrastructure of maintenance facilities and warehouses, and some of the most talented people in the industry.